NVIDIA LICENSING PORTAL

Use the NVIDIA Licensing Portal to manage your entitlements, licenses, and contacts.

About the NVIDIA Licensing Portal

The NVIDIA Licensing Portal provides access to the entitlements that you purchased and the licenses that they contain.

To be able to download NVIDIA Parabricks software licenses, you must create at least one license server on the NVIDIA Licensing Portal and allocate licenses in your entitlements to the server. You can also distribute your licenses across multiple license servers as necessary, add new licensed products to an existing server, and delete license servers that you no longer require.

To help you manage your entitlements and licenses on the NVIDIA Licensing Portal, you can add other users as registered contacts in the organization associated with your NVIDIA Enterprise Account. To secure your entitlements and licenses, NVIDIA Licensing Portal provides role-based access for all registered contacts. For more information, see Managing Contacts on the NVIDIA Licensing Portal.

By default, all entitlements are associated with a top-level organization and are accessible to all contacts in the organization. If you need to allow only specific groups of contacts within your organization to access specific entitlements, you can partition your entitlements into isolated segments. However, if a single collection of entitlements that spans your entire organization meets your business needs, you can leave all your entitlements in the top-level organization.

To partition your entitlements into isolated segments, NVIDIA Licensing Portal provides the ability to create virtual groups and assign entitlements and contacts to them. For more information, see Managing Virtual Groups.

Creating a License Server on the NVIDIA Licensing Portal

To be able to download NVIDIA Parabricks software licenses, you must create at least one license server on the NVIDIA Licensing Portal. Creating a license server on the NVIDIA Licensing Portal registers your license server host with the NVIDIA Licensing Portal through the MAC address of the host.

You can also create multiple servers on the NVIDIA Licensing Portal and distribute your licenses across them as necessary, for example to group licenses functionally or geographically. The role that this task requires depends on whether the license server is being created for an organization or a virtual group:

  1. In the NVIDIA Licensing Portal, navigate to the organization or virtual group for which you want to create the license server.

    • If you are not already logged in, log in to the NVIDIA Enterprise Application Hub and click NVIDIA LICENSING PORTAL to go to the NVIDIA Licensing Portal.

    • Optional: If your assigned roles give you access to multiple virtual groups, select the virtual group for which you are creating the license server from the list of virtual groups at the top right of the page.

    If no license servers have been created for your organization or virtual group, the NVIDIA Licensing Portal dashboard displays a message asking if you want to create a license server.

  2. On the NVIDIA Licensing Portal dashboard, click CREATE LICENSE SERVER. If you are adding a license server to an organization or virtual group for which a license server has already been created, click CREATE SERVER. The Create License Server pop-up window opens.

  3. Provide the details of your primary license server.

    • In the Server Name field, enter the host name of the primary license server.

    • In the Description field, enter a text description of the license server. This description is required and will be displayed on the details page for the license server that you are creating.

    • In the MAC Address field, enter the MAC address of your primary license server.

  4. Add the licenses for the products that you want to allocate to this license server. For each product, add the licenses as follows:

    • From the Product drop-down list, select the product for which you want to add licenses.

    • In the Licenses field, enter the number of licenses for the product that you want to add.

    • Click ADD.

  5. Optional: Provide the details of your secondary license server.

    • In the Failover License Server field, enter the host name of the secondary license server. If you have only one license server configured, leave this field unset.

    • In the Failover MAC Address field, enter the MAC address of your secondary license server. If you have only one license server configured, leave this field unset.

  6. Click CREATE LICENSE SERVER.

Downloading a License File

Each license server that you create has license file associated with it. The license file contains all the licenses that you allocated to the license server. After downloading the license file, you can install it on the license server host associated with the license server on the NVIDIA Licensing Portal.

The role that this task requires depends on whether the license file is being downloaded for an organization or a virtual group:

  1. In the NVIDIA Licensing Portal, navigate to the organization or virtual group for which you want to download the license file.

    • If you are not already logged in, log in to the NVIDIA Enterprise Application Hub and click NVIDIA LICENSING PORTAL to go to the NVIDIA Licensing Portal.

    • Optional: If your assigned roles give you access to multiple virtual groups, select the virtual group for which you are downloading the license file from the list of virtual groups at the top right of the page.

  2. In the list of license servers on the NVIDIA Licensing Portal dashboard, select the license server whose associated license file you want to download.

  3. In the License Server Details page that opens, review the licenses allocated to the license server. If necessary, add or remove licenses on the server as explained in Managing Licenses on a License Server.

  4. Click DOWNLOAD LICENSE FILE and save the .bin license file to your license server for installation.

Managing Licenses on a License Server

Manage licenses on a license server if you need to add or remove licenses for a specific product on the server. If you want to remove licensed products from a license server to return all licenses for the product to the entitlement, see Removing Licensed Products from a License Server.

The role that this task requires depends on whether the licenses are being managed for an organization or a virtual group:

  1. In the NVIDIA Licensing Portal, navigate to the organization or virtual group for which you want to manage licenses.

    • If you are not already logged in, log in to the NVIDIA Enterprise Application Hub and click NVIDIA LICENSING PORTAL to go to the NVIDIA Licensing Portal.

    • Optional: If your assigned roles give you access to multiple virtual groups, select the virtual group for which you are managing licenses from the list of virtual groups at the top right of the page.

  2. In the list of license servers on the NVIDIA Licensing Portal dashboard, select the license server to which you want to add or from which you want to remove licenses.

  3. In the License Server Details page that opens, click MANAGE LICENSES.

  4. In the Manage Licenses pop-up window that opens, add or remove licenses for the licensed products that you are interested in. Add or remove licenses for each licensed product as follows:

    • From the Feature drop-down list, select the product for which you want to add or remove licenses.

    • In the Licenses field, enter the number of licenses for the product that you want to remain on the server after updating licenses.

      • To add licenses to the server, enter a number greater than the number already allocated to the server, but less than or equal to the total number of licenses available. If you enter a number greater than the total number of licenses available, an error occurs.

      • To remove licenses from the server, enter a number less than the number already allocated to the server but greater than 0. For example, to remove 4 licenses from a server to which 10 licenses are allocated, leaving 6 licenses allocated to the server, enter 6 in the Licenses field. If you enter 0, an error occurs. You must leave at least 1 license on the license server. If you want to remove all licenses for a product from the license server, you must follow the instructions in Removing Licensed Products from a License Server.

    • Click ADD.

    The product and number of licenses are added to the Features to Modify list.

  5. After adding or removing licenses for all the products that you are interested in, click UPDATE LICENSES.

To ensure that the correct licenses are available on your license server host, download and install the license file after you add or remove licenses.

Adding Licensed Products to a License Server

You can add a new licensed product to a license server after the license server has been created. When you add a licensed product to a license server, you must also set the number of consumed licenses.

The role that this task requires depends on whether the licensed products are being added for an organization or a virtual group:

  1. In the NVIDIA Licensing Portal, navigate to the organization or virtual group for which you want to add licensed products.

    • If you are not already logged in, log in to the NVIDIA Enterprise Application Hub and click NVIDIA LICENSING PORTAL to go to the NVIDIA Licensing Portal.

    • Optional: If your assigned roles give you access to multiple virtual groups, select the virtual group for which you are adding licensed products from the list of virtual groups at the top right of the page.

  2. In the list of license servers on the NVIDIA Licensing Portal dashboard, select the license server to which you want to add licensed products.

  3. In the License Server Details page that opens, click ADD FEATURES.

  4. In the Add Features pop-up window that opens, add the licensed products that you are interested in. Add each licensed product as follows:

    • From the Feature drop-down list, select the licensed product that you want to add to the license server.

    • In the Licenses field, enter the number of licenses for the product that you want to allocate to the server.

    • Click ADD.

    The product and number of licenses are added to the Features to Add list.

  5. After adding all the licensed products that you are interested in, click ADD FEATURES.

Removing Licensed Products from a License Server

Remove licensed products from a license server if they are no longer needed or in preparation for migrating them to a new server. All licenses for the products that you remove are returned to the entitlement.

To comply with the NVIDIA Parabricks software end-user license agreement, you must remove the license file from your license server before returning all your licenses back to the entitlement.

The role that this task requires depends on whether the licensed products are being removed for an organization or a virtual group:

  1. In the NVIDIA Licensing Portal, navigate to the organization or virtual group for which you want to remove licensed products.

    • If you are not already logged in, log in to the NVIDIA Enterprise Application Hub and click NVIDIA LICENSING PORTAL to go to the NVIDIA Licensing Portal.

    • Optional: If your assigned roles give you access to multiple virtual groups, select the virtual group for which you are removing licensed products from the list of virtual groups at the top right of the page.

  2. In the list of license servers on the NVIDIA Licensing Portal dashboard, select the license server from which you want to remove licensed products.

  3. In the License Server Details page that opens, click REMOVE FEATURES.

  4. In the Remove Features pop-up window that opens, select the licensed products that you want to remove. For each licensed product that you want to remove, select the product from the Feature drop-down list and click REMOVE.

  5. After removing all the licensed products that you are interested in, click REMOVE FEATURES.

If you removed licenses in preparation for migrating them to a new server, add them to the new server as explained in Adding Licensed Products to a License Server.

Deleting a License Server

The role that this task requires depends on whether the license server is being deleted for an organization or a virtual group:

  1. In the NVIDIA Licensing Portal, navigate to the organization or virtual group for which you want to delete the license server..

    • If you are not already logged in, log in to the NVIDIA Enterprise Application Hub and click NVIDIA LICENSING PORTAL to go to the NVIDIA Licensing Portal.

    • Optional: If your assigned roles give you access to multiple virtual groups, select the virtual group for which you are deleting the license server from the list of virtual groups at the top right of the page.

  2. In the list of license servers on the NVIDIA Licensing Portal dashboard, select the license server that you want to delete.

  3. In the License Server Details page that opens, click DELETE SERVER.

  4. When asked to confirm that you want to delete the license server, click DELETE LICENSE SERVER.

Managing Contacts

To help you manage your entitlements and licenses on the NVIDIA Licensing Portal, you can add other users as registered contacts in the organization associated with your NVIDIA Enterprise Account. You can also remove users who no longer require access from your account on the NVIDIA Licensing Portal.

To secure your entitlements and licenses, NVIDIA Licensing Portal provides role-based access for all registered contacts. Each role has a scope that determines whether the role applies to a virtual group within an organization or the organization itself. For more information, see Role-Based Access to an Organization and Virtual Groups.

Role-Based Access to an Organization and Virtual Groups

Role-based access helps secure the entitlements and licenses in your organization on the NVIDIA Licensing Portal. If you partition your entitlements into isolated segments, role-based access also provides isolation between the segments into which your entitlements are partitioned. It does so by ensuring that only specific contacts in your organization are allowed to view or perform actions on the entitlements and contacts that are allocated to a virtual group.

A role is a collection of actions or capabilities within the NVIDIA Licensing Portal. Each role has a scope that determines the context to which the actions and capabilities of the role apply, specifically, a virtual group within an organization or the organization itself.

Every registered contact has at least one role, but can have multiple roles if the scope of each role is a virtual group. As a result, a contact can be a member of multiple virtual groups. However, roles with a virtual group scope and roles with an organization scope are mutually exclusive. A contact that has a virtual group role cannot also have an organization role.

To enable role-based access to an organization and virtual groups, the NVIDIA Licensing Portal provides pre-defined roles.

Organization Administrator

An organization administrator has the highest level of visibility and access within an organization. The person that created the organization’s NVIDIA Enterprise Account is initially assigned the organization administrator role. Each organization must have at least one organization administrator. Multiple organization administrators in an organization are allowed. To prevent the absence of a single user from denying you access to your organization’s entitlements, consider adding at least two organization administrators to your organization.

An organization administrator can see all of the following items for the organization on the NVIDIA Licensing Portal:

  • Entitlements

  • Users

  • Virtual groups

  • License servers provisioned from the entitlements that have not been assigned to a virtual group

An organization administrator can mange virtual groups as follows:

  • Create a virtual group.

  • Delete a virtual group.

  • Assign an entitlement at the organization level to a virtual group.

  • Remove an entitlement from a virtual group and return it to the organization.

An organization administrator can manage other contacts in the organization as follows:

  • Invite a contact currently not within the organization to register at the organization level.

  • Add users and administrators to a virtual group when creating the virtual group.

  • Delete any administrator or user at either the organization level or the virtual group level except the last virtual group administrator in a virtual group.

  • Manage the role of any organization-level contact.

An organization administrator also has all the capabilities of an organization user.

Organization User

An organization user has restricted visibility within an organization and can access only items that are at the organization level and that have not been assigned to a virtual group. An organization user is a contact that has been added to the organization as a base user. An organization can have no organization users, only one organization user, or multiple organization users.

An organization user can see the following items for the organization on the NVIDIA Licensing Portal:

  • All organization administrators

  • All other organization users

  • All organization-level entitlements

  • All license servers provisioned from organization-level entitlements

An organization user can mange entitlements that have not been assigned to a virtual group as follows:

  • Create a license server.

  • Delete a license server.

  • Add licensed products to a license server.

  • Remove licensed products from a license server.

  • Download a license file.

  • Download software.

An organization user cannot manage other contacts.

Virtual Group Administrator

A virtual group administrator has restricted visibility within an organization and can access items and manage contacts only in the virtual group to which the virtual group administrator is assigned. A virtual group administrator is a contact that has been added to the virtual group as an admin user. Each virtual group must have at least one virtual group administrator. Multiple virtual group administrators in a virtual group are allowed. To prevent the absence of a single user from denying you access to a virtual group, consider adding at least two virtual group administrators to each virtual group in your organization.

A virtual group administrator can see the following items on the NVIDIA Licensing Portal:

  • All organization administrators

  • All other contacts in the virtual group

  • All entitlements assigned to the virtual group

  • All license servers provisioned from entitlements assigned to the virtual group

A virtual group administrator can manage other contacts in the virtual group as follows:

  • Add an exiting contact within the organization who is not an organization administrator to the virtual group.

  • Invite a contact currently not within the organization to register and join the virtual group.

  • Remove any other contact in the virtual group, regardless of the contact’s role. Virtual group administrators cannot remove themselves from a virtual group.

  • Manage the role of any other contact in the virtual group. Virtual group administrators cannot manage their own roles.

A virtual group administrator also has all the capabilities of a virtual group user.

Virtual Group User

A virtual group user has no visibility within an organization and can view and access items only in a virtual group. A virtual group user is a contact that has been added to the virtual group as a base user. A virtual group can have no virtual group users, only one virtual group user, or multiple virtual group users.

A virtual group user can see the following items for the virtual group on the NVIDIA Licensing Portal:

  • All other contacts in the virtual group

  • All entitlements assigned to the virtual group

  • All license servers provisioned from entitlements assigned to the virtual group

A virtual group user can mange entitlements within a virtual group as follows:

  • Create a license server.

  • Delete a license server.

  • Add licensed products to a license server.

  • Remove licensed products from a license server.

  • Download a license file.

  • Download software.

A virtual group user cannot manage other contacts.

Adding a Contact on the NVIDIA Licensing Portal

The role that this task requires depends on whether the contact is being added to an organization or a virtual group:

  1. In the NVIDIA Licensing Portal, navigate to the organization or virtual group to which you want to add a contact.

    • If you are not already logged in, log in to the NVIDIA Enterprise Application Hub and click NVIDIA LICENSING PORTAL to go to the NVIDIA Licensing Portal.

    • Optional: If your assigned roles give you access to multiple virtual groups, select the virtual group to which you are adding a contact from the list of virtual groups at the top right of the page.

  2. In the left navigation pane of the NVIDIA Licensing Portal dashboard, click USER MANAGEMENT.

  3. In the USER MANAGEMENT page that opens, click INVITE USER.

  4. In the Invite User pop-up window that opens, provide the e-mail address and the name of the contact, select the contact’s role, and click SEND INVITATION.

  • The role to select depends on whether you are adding the contact to an organization or a virtual group.

  • If you added a contact who is already registered to a virtual group, the contact will be able the select the virtual group after next logging in.

  • If the contact is a new contact, an e-mail is sent to the contact at the e-mail address that you provided.

Removing a Contact on the NVIDIA Licensing Portal

The role that this task requires depends on whether the contact is being removed from an organization or a virtual group:

  1. In the NVIDIA Licensing Portal, navigate to the organization or virtual group from which you want to remove a contact.

    • If you are not already logged in, log in to the NVIDIA Enterprise Application Hub and click NVIDIA LICENSING PORTAL to go to the NVIDIA Licensing Portal.

    • Optional: If your assigned roles give you access to multiple virtual groups, select the virtual group from which you are removing a contact from the list of virtual groups at the top right of the page.

  2. In the left navigation pane of the NVIDIA Licensing Portal dashboard, click USER MANAGEMENT.

  3. In the list of contacts in the User Management page that opens, follow the link to remove the contact. * If you are removing the contact from an organization, follow the Delete link.

    • If you are removing the contact from a virtual group, follow the Remove link.

      Note: You cannot remove the only virtual group administrator from a virtual group. The Remove link for that contact is inactive and dimmed.

  4. When prompted, confirm that you want to remove the contact.

The contact is removed from the list of contacts on the USER MANAGEMENT page.

  • A contact that is removed from an organization is removed from the list of registered contacts for the organization.

  • A contact that was a member of multiple virtual groups when removed from a virtual group remains a member of the other virtual groups.

  • A contact that was a member of only the virtual group from which you removed the contact is returned to the organization with the organization user role.

Changing the Role of a Contact on the NVIDIA Licensing Portal

You can change the role of a contact on the NVIDIA Licensing Portal within the scope of the contact’s current role. For example, you can change the role from organization user to organization administrator or from virtual group administrator to virtual group user. However, you cannot change the scope of the contact’s current role, for example, from organization administrator to virtual group user.

The role that this task requires depends on whether the contact whose role is being changed belongs to the organization or a virtual group:

Note: You cannot change your own role.

  1. In the NVIDIA Licensing Portal, navigate to the organization or virtual group to which the contact belongs.

    • If you are not already logged in, log in to the NVIDIA Enterprise Application Hub and click NVIDIA LICENSING PORTAL to go to the NVIDIA Licensing Portal.

    • Optional: If your assigned roles give you access to multiple virtual groups, select the virtual group to which the contact belongs from the list of virtual groups at the top right of the page.

  2. In the left navigation pane of the NVIDIA Licensing Portal dashboard, click USER MANAGEMENT.

  3. In the list of contacts in the User Management page that opens, follow the View role link for the contact. You are shown the contact’s current role and the role to which you can change it.

  4. In the User Role window, click the button to change the contact’s role.

Managing Virtual Groups

Virtual groups provide the means for segmenting your organization’s entitlements into partitions. The virtual groups in an organization are isolated from each other and from the organization. An entitlement cannot be partitioned and cannot be shared between partitions. All licensed products in an entitlement are moved with the entitlement when the entitlement is added to a virtual group or returned to the organization.

You are free to determine how many virtual groups among which to partition your entitlements and what those virtual groups represent. For example, you might create virtual groups to partition your entitlements by location, division, product, or some combination of factors. Irrespective of how you choose to partition your entitlements among virtual groups, every virtual group isolates the entitlements assigned to it from other virtual groups.

Creating a Virtual Group

Ensure that the following prerequisites are met:

  • Your organization contains at least one registered contact to whom you can assign the virtual group administrator role.

  • No licensed products in any of the entitlements that you want to add to the group have been added to a license server.

This task requires the Organization Administrator role.

  1. If you are not already logged in, log in to the NVIDIA Licensing Portal.

  2. In the left navigation pane of the NVIDIA Licensing Portal dashboard, click VIRTUAL GROUPS.

  3. In the Virtual Groups page that opens, click CREATE VIRTUAL GROUP. The Create Virtual Group pop-up window opens.

  4. In the Virtual Group Name field, enter your choice of name for the group.

  5. In the Description field, enter a short text description of the group. This description will be displayed for the group in the list of virtual groups on the Virtual Groups page.

  6. Add the entitlements that you want to assign to the virtual group. For each entitlement that you want to add, select the entitlement from the Entitlements drop-down list and click ADD. You must add at least one entitlement. You cannot create a virtual group with no entitlements. Each entitlement that you select is added to the Added Entitlements list.

  7. Add the users that you want to be members of the virtual group. Add each user as follows:

    • From the drop-down list of users, select the user.

    • Follow the link to add the user with the role that you want for the user.

      • To add the user with the Virtual Group Administrator role, follow the Add as Admin link.

      • To add the user with the Virtual Group User role, follow the Add as User link.

    The user is added to the box under the drop-down list of users.

    Note: Any user with the Organization Administrator role loses that role and gains the role that you assign when added to the virtual group.

You must add at least one virtual group administrator to the group. You cannot create a virtual group with no administrators.

Tip: To prevent the absence of a single user from denying you access to the virtual group, consider adding at least two virtual group administrators to the virtual group.

  1. Click CREATE VIRTUAL GROUP in the Create Virtual Group pop-up window.

After you create a virtual group, you can perform only the following operations on the virtual group:

  • Deleting the virtual group

  • Assigning an entitlement at the organization level to the virtual group

  • Removing an entitlement from the virtual group and returning it to the organization

Other operations on the virtual group require the virtual group administrator or virtual group user role.

Deleting a Virtual Group

Delete a virtual group if it is no longer needed. When the group is deleted, all entitlements assigned to the group and any contacts who are members only of this group are returned to the organization. Contacts who are returned to the organization are assigned the organization user role.

This task requires the Organization Administrator role.

  1. If you are not already logged in, log in to the NVIDIA Licensing Portal.

  2. In the left navigation pane of the NVIDIA Licensing Portal dashboard, click VIRTUAL GROUPS.

  3. In the list of virtual groups on the Virtual Groups page, follow the Delete link for the virtual group that you want to delete.

  4. When asked to confirm that you want to delete the virtual group, click DELETE VIRTUAL GROUP.

Moving an Entitlement from your Organization to a Virtual Group

Ensure that the following prerequisites are met:

  • The entitlements that you want to add belong to the organization and not to a virtual group.

  • No licensed products in any of the entitlements that you want to add to the group have been added to a license server.

This task requires the Organization Administrator role.

  1. If you are not already logged in, log in to the NVIDIA Licensing Portal.

  2. In the left navigation pane of the NVIDIA Licensing Portal dashboard, click VIRTUAL GROUPS.

  3. Expand the list of entitlements in the organization by clicking the up arrow head adjacent to the organization in the list of virtual groups.

  4. In the list of entitlements, follow the Move link for the entitlement. Note: You cannot move an entitlement if any of its licensed products has been added to a license server. The Move link for the entitlement is inactive and dimmed.

  5. In the Move Entitlement window that opens, select the virtual group where you want to move the entitlement and click MOVE ENTITLEMENT. The entitlement is removed from the list of entitlements in the organization and added to the list of entitlements in the virtual group.

Removing an Entitlement from a Virtual Group

Remove an entitlement from a virtual group to return it to the organization either to make it available to users at the organization level or to transfer it to a different virtual group.

Ensure that no licensed products in the entitlement that you want to remove have been added to a license server.

This task requires the Organization Administrator role.

  1. If you are not already logged in, log in to the NVIDIA Licensing Portal.

  2. In the left navigation pane of the NVIDIA Licensing Portal dashboard, click VIRTUAL GROUPS.

  3. Expand the list of entitlements in the virtual group that contains the entitlement that you want to remove by clicking the up arrow head adjacent to the group.

  4. In the list of entitlements, follow the Remove link for the entitlement.

    Note: You cannot remove an entitlement if any of its licensed products has been added to a license server or if it is the only entitlement in a group. The Remove link for the entitlement is inactive and dimmed.

  5. When asked to confirm that you want to remove the entitlement, click REMOVE ENTITLEMENT. The entitlement is removed from the list of entitlements in the virtual group and added to the list of entitlements in the organization.

You can now move the entitlement that you removed to transfer it to a different virtual group as explained in Moving an Entitlement from your Organization to a Virtual Group .

Common Business Scenarios for Virtual Groups

Multinational Corporation and Subsidiaries with Central Licensing Management

Organization Administrators

The organization administrators are responsible for setting up virtual groups and managing entitlements for the entire organization. The individuals chosen to be organization administrators must understand the organization structure and purchasing process, so that they are capable of routing newly purchased entitlements appropriately.

To ensure that someone is always available to move newly purchased entitlements into the correct virtual group, consider designating at least three organization administrators.

Virtual Groups

To simplify the allocation entitlements to the entity for which they were purchased, consider creating a virtual group for every subsidiary or geographic region, as appropriate.

Virtual Group Contacts

To ensure redundancy at every level in your organization, designate at least two virtual group administrators for each virtual group.

After a virtual group is created, its virtual group administrators are free to add contacts who are not organization administrator as required.

Government Dark Sites

Organization Administrators

The organization administrators are responsible for setting up virtual groups and managing entitlements for the entire organization. The individuals chosen to be organization administrators must have the clearances necessary to view all entitlements purchased by the organization.

To ensure that someone is always available to move newly purchased entitlements into the correct virtual group, consider designating at least three organization administrators.

Virtual Groups

To allow complete isolation between the groups, as required by law or other regulations, consider creating a virtual group for every management entity or governmental department, as appropriate.

Virtual Group Contacts

To ensure redundancy at every level in your organization, designate at least two virtual group administrators for each virtual group.

After a virtual group is created, its virtual group administrators are free to add contacts who are not organization administrator as required.

System Integrator and Managed Service Provider Within a Single Organization

Organization Administrators

The organization administrators are responsible for setting up virtual groups and managing entitlements for the entire organization. The individuals chosen to be organization administrators must have approval to view all entitlements purchased by the organization. At least one of the individuals chosen to be an organization administrator should be an employee of the organization to ensure that at least one direct employee is able to view the entire account.

To ensure that someone is always available to move newly purchased entitlements into the correct virtual group, consider designating at least three organization administrators.

Virtual Groups

To allow complete isolation between the groups, as preferred by the management entity or the organization, consider creating a virtual group for every managed group, as appropriate.

Virtual Group Contacts

To ensure redundancy at every level in your organization, designate at least two virtual group administrators for each virtual group.

After a virtual group is created, its virtual group administrators are free to add contacts who are not organization administrator as required.

Independent Software Vendor (ISV) Embedded Business Model

Organization Administrators

The organization administrators are responsible for setting up virtual groups and managing entitlements for the entire organization. The individuals chosen to be organization administrators should be employees of the ISV who have approval to view and manage all entitlements for the organization.

To ensure that someone is always available to add new virtual groups and respond to inquiries from the virtual group administrators, who are customers, consider designating at least three organization administrators.

Virtual Groups

To allow complete isolation between customers, as required, consider creating a virtual group for each customer, as appropriate.

Virtual Group Contacts

To ensure redundancy at every level in your organization, designate at least two virtual group administrators for each virtual group.

After a virtual group is created, its virtual group administrators are free to add contacts who are not organization administrator as required.

Flexibility in ELA Consumption with Fencing

Organization Administrators

The organization administrators are responsible for setting up virtual groups and managing entitlements for the entire organization. The individuals chosen to be organization administrators must understand the organization structure and purchasing process, so that they are capable of routing newly purchased entitlements appropriately.

To ensure that someone is always available to move newly purchased entitlements into the correct virtual group, consider designating at least three organization administrators.

Virtual Groups

To allow billing and metering for the licenses generated from those entitlements to be isolated to the users that the ELA is intended to cover, as is required, consider creating a virtual group for every ELA or billing entity, as appropriate.

Virtual Group Contacts

To ensure redundancy at every level in your organization, designate at least two virtual group administrators for each virtual group.

After a virtual group is created, its virtual group administrators are free to add contacts who are not organization administrator as required.